Policy Statement on Information Disclosure
The following information (known as directory information) may be released to any persons within or outside the university without consent of the student following FERPA guidelines:
Name
Enrollment Status (full or part-time)
Degree(s) awarded and date(s) enrolled
Major(s), minor(s) and field(s) of study
Participation in officially recognized sports and activities
Weight and height of members of athletic teams
ID card photograph
If a student does not wish the above information released, they must notify the registrar in writing.
Any such written request will be honored by New York City College of Technology until a written directive to the contrary is received from the student.
Information other than the above items may be given to certain individuals and agencies outside the institution without consent of the student. Records of release of such information are maintained in the student folder. Instances of such release include:
in response to a court order or subpoena,
in response to an institution, agency or individual providing financial aid to the student for his or her education,
to officials and/or representatives of educational accrediting agencies or other agencies specified within the act.
Release of other information to any other third parties is prohibited without written consent of the student.
The director of admissions is the college official designated to disseminate information about admission to the college. Contact information for the director of admissions is available here.
The registrar is the college official designated to disseminate information about academic programs and the status of students at the college. Contact information for the registrar is available here.
The Request to Prevent Disclosure of Directory Information form is available here (PDF).
Notification Under FERPA of Student Rights Concerning Education Records and Directory Information
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. See Section “6" below on your right to prevent the disclosure of directory information.
The FERPA rights of students are:
The right to inspect and review your education records. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. All requests shall be granted or denied in writing within 45 days of receipt. If the request is granted, you will be notified of the time and place where the records may be inspected. If the request is denied or not responded to within 45 days, you may appeal to the college’s FERPA appeals officer. Additional information regarding the appeal procedures will be provided to you if a request is denied.
The right to request the amendment of the student's education records that the student believes are inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA. You may ask the college to amend a record that you believe is inaccurate, misleading or otherwise in violation of your privacy rights under FERPA. You should write to the college official responsible for the record, clearly identify the part of the record you want changed, and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by you, the college will notify you of the decision and advise you of your right to a hearing before the college’s FERPA appeals officer regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when notified of your right to a hearing.
The right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff), a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials, a person serving on the Board of Trustees, or a student serving on an official committee, such as a disciplinary committee, or assisting another college official in performing his or her tasks. A school official has a legitimate educational interest if access is reasonably necessary in order to fulfill his or her professional responsibilities for the University. Upon request, the college discloses education records without consent to officials of another college or school in which a student seeks or intends to enroll.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are: Student Privacy Policy Office U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C., 20202-5920 DIRECTORY INFORMATION NOTICE: The college will make the following "directory information" concerning current and former students available to those parties having a legitimate interest in the information:
Name
Address (to limited recipients set forth below)
Email address (to limited recipients set forth below)
Telephone number (to limited recipients set forth below)
Attendance dates (semesters and sessions, not daily records)
Photograph
8-digit student ID number (but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity)
Enrollment status (full or part-time, undergraduate or graduate, etc.
Level of education (credits completed)
Degree enrolled for and major field of study
Participation in officially recognized activities and sports (teams)
For members of athletic teams only, height and weight
Degrees, honors and awards received.
Address, email address and telephone number may be released only to employees of the university and its constituent colleges for the purpose of conducting legitimate university business. They may not be shared with individuals and organizations outside the university. Directory information does not include a student’s social security number, race, ethnicity, gender or immigration status. By filing a form with the Registrar’s Office, you may request that any or all of this directory information not be released without your prior written consent. This form is available for PDF download and may be filed or withdrawn at any time.
FREEDOM OF INFORMATION LAW
Requests to inspect public records at the college should be made to the Records Access Officer, Katherine Raymond, who can be reached at KmRaymond@citytech.cuny.edu. Public records are available for inspection and copying by appointment only at a location to be designated. You have a right to appeal a denial of a request for access to records to the CUNY General Counsel and Senior Vice Chancellor for Legal Affairs. A FOIL request can also be made through the CUNY FOIL portal at https://www.cuny.edu/foil/.